In the course of the organization's work, some managers send their employees on business trips. To protect the company from the claims of tax inspectors, draw up route sheets.
Necessary
- - employee report;
- - travel tickets.
Instructions
Step 1
Russian legislation does not approve a unified route sheet form, so develop it yourself and fix it in the organization's accounting policy.
Step 2
Start drawing up a route sheet indicating the details of the organization, indicate the name in full in accordance with the constituent documents.
Step 3
Enter the serial number of the form and the date it was drawn up. In the upper right corner, write information about the approved amount of expenses, take it from the employee reports provided.
Step 4
In the main text, indicate the position and full name of the employee (in full, for example, Ivanov Ivan Ivanovich), who was sent on a business trip. Put down the employee's personnel number, you can get it from a personal card or from a job order.
Step 5
Next, draw up the tabular section of the route sheet. Enter the date of travel, purpose, place of departure and arrival here. Also write down the mode of transport that the employee used to reach this or that point. The very last column should contain the title and dates of the documents that support the travel expenses.
Step 6
Summarize under the tabular section. Enter the number of pages in the application (reports, invoices, receipts); indicate the amount of expenses. After that, you can specify the planned and actual amount of expenses.
Step 7
Sign the document with the chief accountant and the employee himself. Put on the blue stamp of the organization.
Step 8
It is not necessary to stamp the organization in the route sheet. Some organizations use an accounting statement instead of this document, but in practice, the tax inspector is asked exactly for the itinerary, so to prevent disputes, fill out the form every time you send an employee on a business trip.
