The retention period of personnel documents is not the same. For some, it is 5 years, for others - 75. During this time, the company can split into several, merge with others and even disappear altogether. Former employees often find themselves in a situation where they need to take a certificate of earnings for a certain period or confirmation that they really worked in this organization. It becomes necessary to find where the archive of the company was transferred.
Necessary
- - employment history;
- - the passport.
Instructions
Step 1
Look in your work book for the exact name of the organization. This will make it much easier to search the archives, especially if you are far from your previous place of work.
Step 2
If you worked without a work book (for example, under a contract), you can also establish the exact name. It should be printed at the top of the first page, and in any case it is in the seal imprint.
Step 3
Unfortunately, so far not all archives have their own sites on the Internet, and only a few provide the ability to search remotely. The same goes for sending the request directly from the page. However, this possibility should not be ruled out. Enter the exact name of the organization and the name of the city in the search engine. It is possible that the firm still exists and has its own website. Find the "Contacts" link. There may be phone numbers or email addresses. In this case, you can contact the company directly and find out where the documents are transferred after the storage period has expired.
Step 4
The work book and the contract will give you a variety of information. For example, about the departmental affiliation of the organization you need. It can be a private enterprise, a municipal one, or a branch of a state one. Your further steps depend on this.
Step 5
If you worked for a private firm or municipal enterprise located in a small town, go to the city archives. Most likely, this is where you will find what you need. An employee of a rural enterprise will have a little more trouble. Find out which settlement is now the regional center. It is necessary to search for the necessary information there, even if the locality you need previously belonged to another area. For a resident of a large city in such a situation, it is advisable to start searching from the district archive.
Step 6
Archives of state organizations and branches of large enterprises are transferred to the relevant departments. Documents for servicemen should be looked for in the archives of the Ministry of Defense, data for employees of federal structures and state corporations - in the central archives of the relevant departments. You will need to send a request there. Take care of copies of documents. As a rule, you need your passport data and an extract from the work book. If you are looking for information about a military relative, you will also need to confirm the degree of relationship. If you need to find documents of a political party, you must contact the Central Archive of Historical and Political Documents.
