Business meetings are not always considered compulsory by business partners, because there are many things to do. To ensure that all the right people are present, the letter of the meeting must be composed in a persuasive manner. This way you can influence the behavior and plans of other people.
Instructions
Step 1
Notify the recipient of the letter that you have read his request. This technique is appropriate to use if the addressee is expecting some kind of reaction, and it is more convenient to decide his question at a personal meeting. Take this opportunity, call the person and let them know that they sent a letter with explanations. In this case, you can be sure that the message will be read carefully.
Step 2
Express an understanding of the problems to be solved. Describe in a few sentences that you share your opinion on the relevance and timeliness of the questions raised.
Step 3
List the benefits of being present at an upcoming meeting. Find at least five reasons why the person would like to set aside time for the event. These reasons should be formulated from the point of view of the other side. For example, a specialist will come who will specifically advise on all issues, but there will be no other opportunity to meet with him in the near future. Arrange the reasons in descending order of importance.
Step 4
Tell us about additional arguments in favor of the proposal. Now you can indicate reasons that are not so important for the addressee, but will affect his behavior. For example, a department director is invited to a meeting, who will certainly pay attention if someone is absent. In order not to spoil your reputation, it is better not to miss the event.
Step 5
Indicate a simple and easily accessible method of feedback. The addressee may have questions, suggestions or clarifications. Give him the opportunity to instantly connect with the person in charge, and not search for contact information.
