The financial crisis, violation of the terms of supply, the sluggishness of banks - a thousand reasons can lead to a situation where one has to admit the impossibility of timely settlements within the framework of agreements already signed. In such cases, in order to avoid the use of penalties by the counterparty or even termination of the contract, you need to warn the partner about the difficulties that have arisen and ask for a delay in payment. It is best to draw up a written request in the form of a letter of guarantee.
Instructions
Step 1
Such a letter may need to be written both by an organization to prevent litigation due to a violation of the settlement schedule, and by an individual to contact the bank with a request to restructure the loan payment system. In any case, the form of the letter will be approximately the same.
Step 2
In the organization, use your company's letterhead with filled in details for typing, this will save you from having to type them manually. Start composing a letter by specifying the addressee's details in the upper right corner of the sheet in accordance with generally accepted rules for processing business documents. Enter the name of the company here. Next, in the "to whom" format, write the head's position, his last name, first name and patronymic. In addition, in the introductory part, indicate the outgoing number of the document and the date of its preparation.
Step 3
At the beginning of the substantive part of the letter, be sure to indicate the details of the contract (number, date of conclusion) and name the parties to the agreement. Next, list the payment obligations that cannot be fulfilled in accordance with the terms of the agreement. Describe your situation and ask to postpone the payment date. Here you can also specify the conditions on which you are asking for a deferral. This may be a request not to apply penalties, or, on the contrary, consent to the payment of interest.
Step 4
In conclusion, write the term in which you guarantee to make a full calculation. Sign the letter and transcribe the signature in parentheses. For organizations, prepare a place for signatures, persons authorized to sign financial documents (manager, chief accountant).
