The activity of any company is unthinkable without business correspondence. Naturally, like all official documentation, the design of a business letter, its content, style and language are strictly regulated. Such requirements apply both to the letter itself and to its "header" - the information that precedes the main text.
Instructions
Step 1
Review the general business paperwork requirements. The main regulatory document today is GOST R 6.30-2003, it applies to all types of unified documents, which include business letters. Check out the requirements that you will need to know when writing the letter header, find out what is included in the requisites, requirements for the requisites of documentation, letterheads.
Step 2
For writing business formal letters, use your business letterhead, which should be printed on a standard A4 white writing paper. The form must contain the logo and the full name of your company, its details, postal address, contact numbers, fax and e-mail address where you can contact the administration. If you represent a government organization, pay attention to the requirements for the image of the coat of arms of the Russian Federation, which are also set in GOST R 6.30-2003.
Step 3
In the header of the letter, in the upper left corner, there is a field for the header of the letter. In it, you must formulate in one sentence the question that will be considered in the main body of the letter. He will help the manager or other official to whom the letter is addressed to determine who to invite as a consultant on the issue under consideration or who to entrust the resolution of the issue of this letter.
Step 4
In the upper right corner, write the position, organization, last name and initials of the addressee, indicate the postal code and the address to which the letter will need to be sent. If your addressee has scientific titles, then they can also be reflected in front of his name.
Step 5
The appeal is also included in the header of the letter. Start it with the words: "Dear …" and refer to the official by name and patronymic. If you do not know them, you can find them out by contacting the secretariat of the organization where you are writing the letter.
