Any event begins with a preparation plan. It indicates step by step what needs to be done, in what time frame, as well as a list of responsible persons. A referendum is a massive event and requires an appropriate approach.
Instructions
Step 1
Indicate the date of the referendum. Based on it, select a venue and invite guests. Then make a plan, where you write down what needs to be done point by point, and who will do the preparation at each stage.
Step 2
Find a place where the referendum will take place. Choose it depending on the number of guests. This can be a hotel lobby, conference room, or even an office foyer. The room with a total area of one hundred square meters can easily accommodate fifty people. Sign a rental agreement in advance. Then you can be sure that the site will remain with you.
Step 3
Prepare an event program. Write speeches to everyone who will be speaking in the referendum. Schedule the timing of when guests arrive, when the first speaker starts to speak. Think over the voting procedure. Specify the time when lunch break will be announced.
Step 4
Think over the menu. Decide whether there will be a banquet or a buffet at the referendum. The second is more preferable during the break. But it is better to hold a banquet after summing up the results of the event. Calculate the amount of food based on the number of guests. Solve the alcohol issue. Strong alcoholic drinks are best left for the evening, limited to champagne or tea and coffee during the day.
Step 5
Make banners and posters with the name of the referendum. Place additional information on them on the topics to be discussed. List the names of the invited speakers.
Step 6
Make invite lists along with organizational matters. Add VIP guests and journalists there. Prepare tickets for the referendum. In them, indicate the date, time, location of the event, as well as the dress code. Send letters in advance, two to three weeks before the event, so everyone can adjust their plans. Invite VIPs by phone or in person.
Step 7
On the day of the referendum, arrive at the venue five to six hours before the start. This will allow you to timely resolve all issues arising in the course of the organization. Plan an extra thirty minutes to change and clean up. Meet the guests exactly at the appointed time, marking the arrivals in the invite list.
