A resolution (from the Latin resolutio - decision) is an inscription on an official document made by the head and containing his decision on any issue set forth in this document. In theory, a resolution can be imposed by any official who is subordinate to executors. In practice, resolutions are usually imposed only by the top officials of the organization on the basis of their decisions.
Instructions
Step 1
While most executives prefer to write resolutions in a way that suits them, there are a number of formal rules that clearly regulate how documents are prepared and, accordingly, the writing of resolutions on them. If you want all of your organization's business to meet established standards, pay attention to the writing of resolutions, however brief they may be.
Step 2
First of all, remember that the resolution is always superimposed on any document addressed to the manager. This can be a statement, appeal, letter or memo. If you yourself are a leader and make a decision on a specific issue, it should be set out in the form of a resolution on the same form that contains the request.
Step 3
Having made a decision, formulate it as briefly as possible, but in a way that is understandable for the performer. Since any resolution is, in fact, an indication to the performer how to act in a given situation. Write your resolution on the upper left side of the document, where there is more space on the letterhead.
Step 4
Be sure to include the current date and your signature when you briefly state your instruction. These data are necessary for clerks to issue the corresponding order for the organization. For example, if you have an employee's resignation letter in front of you, write “Dismiss from such and such a date,” then the date and signature.
Step 5
If you are addressing your order not to subordinate employees in general, but to a specific performer, be sure to indicate his name and surname, as well as what actions he should take. For example, if you send a document to some department for consideration, write: "To the head of such and such department, full name, for study and decision making."
Step 6
If there is not enough free space at the top of the paper, overlay the resolution to the side of the left side or bottom of the text. In any case, make sure that your direction is easy to read, understandable and written with a pen, not a pencil that can easily be erased.
